The Ultimate Cybersecurity Checklist for Local Governments | Tomorrow's Technology Today

Why Local Governments Need Strong Cybersecurity

For local governments cybersecurity is vital because technology is both a necessity and a risk. Municipalities handle sensitive data, from law enforcement records to citizen tax information, and cybercriminals know it. In recent years, attacks on city and county governments have surged, leaving many communities offline, scrambling to restore systems, and paying millions in recovery costs.

The challenge? Most local governments don't have enterprise-sized IT budgets. They're expected to protect critical infrastructure and sensitive data with limited staff and resources. That's why following a cybersecurity checklist is important. It ensures that the fundamentals are covered, compliance requirements are met, and risks are minimized before attackers can strike.

The Foundations of Municipal Cybersecurity

Municipalities can't afford to treat cybersecurity as optional. From CJIS compliance for law enforcement to safeguarding public records, IT security must be part of daily operations. A solid checklist provides structure, accountability, and a clear path for improvement.

Think of this checklist as both a roadmap and an audit tool. City leaders, IT managers, and staff can use it to evaluate their current posture, identify gaps, and prioritize upgrades.

Step 1: Secure Access and Authentication

The first line of defense is controlling who has access to systems and data. Weak authentication is one of the most common points of entry for attackers.

• Require multi-factor authentication (MFA) for all users.
• Enforce strong password policies and use a password manager.
• Remove unused or outdated accounts promptly.
• Apply role-based access controls so staff only see what they need.

These measures not only improve security but are also often required under state and federal compliance frameworks.

Step 2: Keep Systems Updated and Patched

Cybercriminals often exploit known vulnerabilities. Municipal systems, especially those relying on older infrastructure, are at risk if updates aren't applied.

• Implement a patch management program for servers, desktops, and applications.
• Schedule regular updates to avoid delays.
• Test patches in a controlled environment before citywide rollout.
• Retire unsupported hardware and software.

Consistent patching is one of the simplest yet most effective ways to improve municipal data security.

Step 3: Protect Critical Data with Backups

Ransomware remains a leading threat to governments. The ability to restore data from backups can make the difference between recovery and total disruption.

• Automate daily backups of critical systems.
• Store backups securely, both on-premises and in the cloud.
• Regularly test backups to confirm they are usable.
• Apply encryption to protect sensitive files.

Without reliable backups, a ransomware attack could shut down essential city services for weeks.

Step 4: Strengthen Network Security

A municipality's network often connects multiple offices, facilities, and public service points. Without proper segmentation and monitoring, one compromised endpoint can spread across the system.

• Deploy a next-generation firewall to filter malicious traffic.
• Use intrusion detection and prevention systems (IDS/IPS).
• Segment networks so law enforcement, public works, and public Wi-Fi don't share the same pathways.
• Monitor network activity for unusual patterns.

Strong network defenses are especially critical for meeting IT compliance in Ohio, where state regulations demand secure handling of government systems.

Step 5: Train Employees to Recognize Threats

City employees are often the first line of defense, and unfortunately, also the most common entry point for attackers. Phishing emails remain one of the top attack methods against municipalities.

• Provide cybersecurity awareness training at least twice a year.
• Run phishing simulations to test employee readiness.
• Establish clear policies for handling sensitive data.
• Encourage staff to report suspicious activity immediately.

An educated workforce is one of the most cost-effective tools for protecting public data.

Step 6: Prepare an Incident Response Playbook

When (not if) a cyber incident occurs, response speed matters. Local governments must have a plan to contain damage, communicate with stakeholders, and restore services quickly.

• Document an incident response plan with clear roles and responsibilities.
• Identify who to call for external support (cyber insurance providers, law enforcement, IT vendors).
• Practice tabletop exercises to test readiness.
• Establish a communication plan for citizens and employees.

Preparedness not only shortens recovery time but also builds public trust during difficult situations.

Step 7: Ensure CJIS Compliance for Law Enforcement Data

For municipalities that work with law enforcement, CJIS (Criminal Justice Information Services) compliance is non-negotiable. Agencies that fail to meet requirements risk penalties, reputational damage, and even loss of access to critical databases.

• Verify that all staff with access to CJIS data have the required certifications.
• Limit CJIS data access to authorized personnel only.
• Secure remote connections with encryption and MFA.
• Conduct regular audits to confirm compliance.

A CJIS security checklist should be part of every municipality's IT governance.

Step 8: Monitor Systems Continuously

Cybersecurity is not a one-time project; it requires ongoing vigilance. Municipal IT systems face constant probing by attackers looking for weaknesses.

• Deploy 24/7 system monitoring to detect suspicious activity.
• Use automated alerts for unusual login attempts or network traffic.
• Partner with a managed IT provider for round-the-clock coverage if in-house staff is limited.

Continuous monitoring ensures that threats are identified before they become full-scale breaches.

Step 9: Review Vendor and Third-Party Access

Local governments often rely on third-party vendors for software, utilities, and cloud services. Unfortunately, attackers often use these connections as back doors.

• Limit vendor access to only what's necessary.
• Require vendors to provide proof of cybersecurity compliance.
• Regularly review and update vendor access permissions.
• Terminate unused or expired vendor accounts.

Securing the supply chain is as important as securing internal systems.

Step 10: Conduct Regular Security Audits

A checklist only works if it's revisited. Municipalities must continually assess progress, compliance, and new risks.

• Schedule annual cybersecurity audits.
• Document findings and create an improvement plan.
• Track compliance with state and federal regulations.
• Share results with leadership to ensure accountability.

Regular audits ensure that the checklist isn't just a one-time effort but an ongoing part of governance.

Why Ohio Municipalities Face Unique Challenges

In Ohio, municipalities face specific compliance pressures and budget constraints. Requirements like CJIS certification for law enforcement, combined with increasing ransomware attacks, put smaller local governments in a difficult position.

By following an IT compliance framework and adopting best practices, municipalities can stretch limited resources further while still protecting critical services. Partnering with trusted local IT support ensures cities and counties stay ahead of evolving threats.

A Checklist for Safer Communities

Cybersecurity is no longer just an IT issue for local governments; it's a public safety issue. Citizens expect their data to be secure, their services to remain available, and their leaders to act responsibly with technology.

By using this government cybersecurity checklist, municipalities can strengthen defenses, improve compliance, and reduce risk. From securing access to ensuring backups, each step builds toward a stronger, safer digital foundation for the community.

Click Here or give us a call at 419-678-2083 to Book a FREE 10-Minute Discovery Call